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Day-in day-out, every business in Monaghan collects and maintains sensitive information. Indeed most business owners are aware of the legal requirements in processing, storing securely and destroying confidential documentation such as -internal memos, drafts of documents, quotes, financial printouts, meeting notes, employee records, pay stubs etc. However, many owners still haven’t taken the step of starting a document shredding program.
But I hear you say “I have a small shredder in the office – is that not a document shredding program!!” Well unfortunately this is not the case, because shredding your own documents is:
- Slow
- Not certifiable and
- Costs your business money
In this article we’ll look at 10 good reasons why it is a good idea to hire a mobile document shredding company to handle this work for you.
- Shredding there and then: Once we get the phone call, we simply arrive at your premises at a pre-arranged time and shred all material in one of our mobile shredding lorries – there and then!
- Simple to use: “At Your Premise” shredding companies provide clients with secure lockable containers. When confidential documents need to be shredded, they can simply be dropped into these containers, rather than having to shred them individually. Forget removing staples, paper-clips or bindings - with high volume capabilities, huge folders of paper work can be dealt with.
- Speed: Instead of putting a few sheets at a time through your office shredder, a mobile shredding lorry can shred over 3,800 sheets per minute!
Remember: A wheelie bin containing 27,000 pages can be shred in 7 minutes
- Saves you money: Because of the speed and capacity of the shredding trucks, “At Your Premises” document shredding services saves your company money in terms of:
- Purchase of shredder
- Staff time
- Wear and tear of the shredder unit, repairs, maintenance
- Replacement cost when the shredder burns out!!
- But I use an “Off-site” service: Would you entrust the destruction of your credit card to someone that would collect it at your facility and 'guarantee' destruction at a later time? Your answer to this question reflects how you should consider “Off-site” document destruction
Seeing is believing: Get it done right, on-site and in sight!
- Certified Destruction: “At Your Premises” Document shredding companies provide a full and detailed certificate of destruction – which satisfies all data protection legal requirements
- Helping the Environment: It’s good to know that the shredded paper is baled, brought to the paper mills and recycled into other paper products such as egg cartons, hand towels etc – thus helping your company achieve environmental objectives. By organising your papers and creating a shredding schedule, your home or business can become more efficient. Shredding papers saves tons of storage space and frees up room for more important office equipment.
- Hard drives, CD’s and Floppy discs: Our shredding company provides a certified secure mobile destruction service that can literally shred your hard drives, CD’s, Floppy discs into a pile of debris. The only way to be certain that de-commissioned hard drives are guaranteed not to yield sensitive data after disposal is to physically shred them. Since 2007, Government Departments have stipulated that Degaussing (removal of data by magnetic interference), over-writing or the use of software to “wipe” hard-drives is no longer 100% efficient/effective on today’s modern hard drives. The ONLY 100% guarantee of data destruction is by shredding the hard drive.
- Compliance: With “At Your Premises” document shredding, you are assured that your are fully compiling with your legal data protection requirements. When you hire a shredding company, you get years of experience behind you.
- Peace of mind: Without the proper safeguards, information ends up in the bin where it is readily available to anybody. With a secure mobile shredding service, you can eliminate this risk.
This article was prepared by John Nealon, Director of M1 Document Solutions Ltd. – the only locally based mobile document shredding company. He can be contacted on 042 9743040; by email at: info@m1shred.com or by visiting our website www.m1shred.com
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